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Site Administrator for SharePoint

Simplified SharePoint Site Administration & Usage Reporting

As your SharePoint environment expands, whether on-premises, online or a hybrid of the two, its complexity grows, as well. Migrating content and applications, and everyday management can get to be the hardest parts of your day. Native tools don’t provide the centralized management and reporting functions necessary to assess and administer multiple SharePoint deployments, including those in Office 365.

With Site Administrator for SharePoint, you get a tool that offers increased visibility into your environment in order to reduce daily management challenges, as well as time spent when larger jobs are needed. Site Administrator’s auto-discovery wizard helps you explore and understand your environment so there are no surprises during management and migration. A centralized administrative console gives you detailed reports and metrics to help plan future SharePoint migrations as well as perform day-to-day security and auditing tasks. At last, you can reduce the management burden on IT by enabling content owners to manage and report on their content as they see fit.

  • Powerful Discovery – Better understand your SharePoint environment by identifying all SharePoint servers and sites across your network – even those you didn’t know existed. The powerful auto-discovery wizard ensures there aren’t any surprises about what you need to support. 
  • Prepare Before You Migrate – Accurately scope and prioritize your migration. You’ll be able to quickly discover the true extent of your environment with useful reports to prioritize your content before migrating.
  • One-Stop Management – Save time by centrally managing, reporting and restructuring content and permissions across your entire SharePoint environment with a single interface.
  • SharePoint Online Reporting – Centrally monitor user licenses and storage distribution across your SharePoint online environment in order to ensure you’re getting the most from your Office 365 investment.
  • Simple Security – Protect your valuable SharePoint content by managing and monitoring the users who have access to that content. Quickly search for users and access rights across the entire environment, including those granted permissions via SharePoint groups or Active Directory, and then modify rights from within the search results.
  • Access Your Way – Empower content owners to access, schedule and export reports, as well as manage permissions, on the content they own. Now you can give content owners the tools and reports they need without compromising your security.
  • Audit Ease – Track user activity and security modifications across sites and site collections in order to reduce the amount of time spent analyzing native audit logs and reporting back to the content owner.

Before installing Site Administrator for SharePoint, ensure your system meets the following minimum hardware and software requirements:

PlatformIntel® Pentium® 1 GHz processor (x86, x64) or equivalent
Memory512 MB of RAM
Disk Space1 GB of available hard disk space for installation and log files

Site Administrator database is used only for configuration information. It requires up to 100 MB of space.

Operating SystemOne of the following:
  • Windows Server 2003 (x86 or x64) SP1 or higher
  • Windows Server 2008 (x86 or x64)
  • Windows Server 2008 R2 (x86 or x64)

Note that for SharePoint front-end servers running Windows 2008, it is required to install IIS 6 WMI compatibility component.

Additional SoftwareMicrosoft .Net Framework 3.0 SP2
Microsoft .Net Framework 4.0 for Security Explorer
Microsoft Internet Explorer 7 (limited functionality)/8/9
Google Chrome 12
Mozilla Firefox 5

One of the following:

  • Microsoft SQL Server 2005 (Express, Standard or Enterprise edition)
  • Microsoft SQL Server 2008 (Express, Standard or Enterprise edition)

Take a screenshot tour of Site Administrator for SharePoint as one of the following roles:

Take a tour of Site Administrator for SharePoint as a SharePoint Administrator

Discovery

Screenshots 1 of 2

 

Screenshot #2

Identify SharePoint Installations

Site Administrator for SharePoint allows you to consolidate management of SharePoint farms, servers and sites. The Discovery tool within Site Administrator’s Information Portal enables you to quickly understand your SharePoint environment by identifying all servers across your network, including those where you don’t have administrative permissions.
Image 1 of 2 Identify SharePoint Installations

Discover SharePoint Sites

After you have added or discovered SharePoint servers, Site Administrator aggregates data from all farms into the Enterprise Overview dashboard. The dashboard allows you to drill down into details on any of the farms, web applications, site collections or sites.
Image 2 of 2 Discover SharePoint Sites

Reporting

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Reporting Overview

Site Administrator for SharePoint is a rich web-based reporting tool for SharePoint 2007 and 2010. Reports range from a high-level enterprise view down to detailed reports such as individual site permissions or most used documents and growth trends.
Image 1 of 3 Reporting Overview

Site Collection Details Report

Drill down into your farm to view a list of all the site collections within as well as metrics about those sites including ownership, last accessed date, last modified date, number of sub-sites, views, users and size. From within this report you can even access user permissions, usage reports and browse out to the site. Site Collection owners have access to this report for those site collections they own.
Image 2 of 3  Site Collection Details Report

Site Details Report

Drill down into Site Collections to view a list of all the sites within as well as metrics about those sites including ownership, last accessed date, last modified date, number of sub-sites, views, users and size. From within this report you can even access user permissions, usage reports and browse out to the site. Site owners have access to this report for those sites they own.
Image 3 of 3 Site Details Report

Restructure content

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Screenshot #2

Restructure Content

Information Portal enables SharePoint administrators and site collection owners to reorganize SharePoint content structure within the same farm. You can copy and move sites and lists to your specified destination.
Image 1 of 2 Restructure Content

Making the Move

Select the site or site collection you would like to move and then select the target destination. As a result the content of the source site will be appended to the existing hierarchy of the destination site.
Image 2 of 2 Making the Move

Permissions Management

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Screenshot #2 Screenshot #3 Screenshot #4 Screenshot #5 Screenshot #6 Screenshot #7 Screenshot #8 Screenshot #9 Screenshot #10 Screenshot #11 Screenshot #12

Permissions Management

Within Information Portal, SharePoint administrators can search and view, analyze and manage access rights for users across the entire farm. Administrators and site collection owners can revoke, grant, duplicate and reassign permissions (site collection owners can revoke and grant within the scope of their ownership).
Image 1 of 12 Permissions Management

Grant Permissions

For example, if you were to grant someone permissions you would simple enter their name or Active Directory group name in the dialogue box, type in the site or site collections you are granting them access to and then select the type of permissions to grant them.
Image 2 of 12 Grant Permissions

User Permission Search

Information Portal enables you to see the up-to-date user permissions report, which provides a summary view of security permissions that a user or group (SharePoint or Active Directory) has for a certain site collection or site. Administrators and site collection owners can take action within this report to revoke, grant, duplicate or reassign the user’s permissions.
Image 3 of 12 User Permission Search

Security Explorer

If you require an advanced tool for centralized permissions management, Site Administrator comes with Security Explorer to simplify management of SharePoint security using a single console on servers across your enterprise. Permissions can be quickly reviewed, modified and even cloned on all your servers.
Image 4 of 12 Security Explorer

Security Explorer – Grant Permissions

Quickly and easily modify SharePoint permissions on sites, lists and document libraries. Permissions can be assigned to SharePoint groups and users or domain groups and users.
Image 5 of 12 Security Explorer – Grant Permissions

Security Explorer – Clone Permissions

Easily transfer permissions from one account to another using Security Explorer’s clone functionality. This option allows permission sets to be assigned to an account to exactly match the permission set of another account.
Image 6 of 12 Security Explorer – Clone Permissions

Security Explorer – Remove Dead Account Permissions

You can now identify accounts that have been deleted in AD but are still referenced in SharePoint, report on them and delete them if desired.
Image 7 of 12 Security Explorer – Remove Dead Account Permissions

Security Explorer – Permission Search

Searching for specific permission sets across a SharePoint server or farm becomes a simple task. With Security Explorer, you can search based on user or group and specific assigned permissions, isolating searches to sites, lists and items on a SharePoint server.
Image 8 of 12 Security Explorer – Permission Search

Security Explorer – Group/User Search

Expanded search capability now includes group membership, including both AD and SharePoint, to allow you to find truly effective permissions that a user account has within the search scope.
Image 9 of 12 Security Explorer – Group/User Search

Security Explorer – Backup and Restore Security

Security Explorer can backup and restore permissions assigned to sites, lists and items without affecting production. Backups can be scheduled. Prior to restore, permissions can be compared from the backup file to live permissions before the restore is committed.
Image 10 of 12 Security Explorer – Backup and Restore Security

Security Explorer – Manage SharePoint Groups

Centrally manage SharePoint groups and their membership from within the Security Explorer console.
Image 11 of 12 Security Explorer – Manage SharePoint Groups

Security Explorer – Manage Permission Levels

Centrally establish and manage custom permissions levels allowing you to consistently delegate permissions across all SharePoint servers in the farm.
Image 12 of 12 Security Explorer – Manage Permission Levels

Auditing

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Operational Auditing

Maintain opertaional compliance by tracking user activity and security modifications across your SharePoint environment using Site Administrator. Here is an example of the operational auditing reports overview.
Image 1 of 1 Operational Auditing

SharePoint Integration

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Screenshot #2

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2010.
Image 1 of 2 SharePoint Integration

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2007.
Image 2 of 2 SharePoint Integration

 

Take a tour of Site Administrator as a Site Collection Owner

Reporting

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Screenshot #2

My Site Collections Report

Site collection owners have access to reports on site collections they own using Information Portal. View a report of all the site collections you own to see ownership, last accessed date, last modified date, number of sub-sites, views, users and size. From within this report you can even access user permissions, usage reports and browse out to the site.
Image 1 of 2 My Site Collections Report

Site Details Report

Drill down into Site Collections to view a list of all the sites within as well as metrics about those sites including ownership, last accessed date, last modified date, number of sub-sites, views, users and size. From within this report you can even access user permissions, usage reports and browse out to the site. Site owners have access to this report for those sites they own.
Image 2 of 2 Site Details Report

Restructure content

Screenshots 1 of 2

Screenshot #2

Restructure Content

Information Portal enables SharePoint administrators and site collection owners to reorganize SharePoint content structure within the same farm. You can copy and move sites and lists to your specified destination.
Image 1 of 2 Restructure Content

Making the Move

Select the site or site collection you would like to move and then select the target destination. As a result the content of the source site will be appended to the existing hierarchy of the destination site.
Image 2 of 2 Making the Move

Permissions Management

Screenshots 1 of 3

Screenshot #2 Screenshot #3

Permissions Management

Within Information Portal, SharePoint administrators can search and view, analyze and manage access rights for users across the entire farm. Administrators and site collection owners can revoke, grant, duplicate and reassign permissions (site collection owners can revoke and grant within the scope of their ownership).
Image 1 of 3 Permissions Management

Grant Permissions

For example, if you were to grant someone permissions you would simple enter their name or Active Directory group name in the dialogue box, type in the site or site collections you are granting them access to and then select the type of permissions to grant them.
Image 2 of 3 Grant Permissions

User Permission Search

Information Portal enables you to see the up-to-date user permissions report, which provides a summary view of security permissions that a user or group (SharePoint or Active Directory) has for a certain site collection or site. Administrators and site collection owners can take action within this report to revoke, grant, duplicate or reassign the user’s permissions.
Image 3 of 3 User Permission Search

SharePoint Integration

Screenshots 1 of 2

Screenshot #2

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2010.
Image 1 of 2 SharePoint Integration

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2007.
Image 2 of 2 SharePoint Integration

 

Take a tour of Site Administrator as a Site Owner

Reporting

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Screenshot #2

Site Details Report

Site owners have access to the reports in Site Administrator for SharePoint’s Information Portal. When you access Information Portal, you will see a complete list of the sites you own as well as metrics about those sites including ownership, last accessed date, last modified date, number of sub-sites, views, users and size. From within this report you can even access user permissions, usage reports and browse out to the site.
Image 1 of 2 Site Details Report

Site Permission Report

By running the site permission report you can get the list of users having access to a specific site, its sub sites, lists and document libraries and their permission levels, with expanded SharePoint and Active Directory group membership. For each user the report displays the full list of groups permissions were granted via.
Image 2 of 2 Site Permission Report

SharePoint Integration

Screenshots 1 of 2

Screenshot #2

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2010.
Image 1 of 2 SharePoint Integration

SharePoint Integration

SharePoint administrators, site collection owners and site owners can access Information Portal via a designated URL or conveniently through SharePoint’s settings. Here is an example of Site Administrator’s SharePoint integration with SharePoint 2007.
Image 2 of 2 SharePoint Integration

 

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